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Planning a greeting drinks area
Part of your job when supplying a marquee is to help plan the event as a whole. Remember it’s in your interest for the event to go well and smoothly as that is likely to generate future bookings and expand your business in the best way – by word of mouth recommendations.
Once you’ve established where the marquee is going for most events you also have to plan somewhere to have drinks on arrival. Here are some ideas/thoughts/suggestions on that:
- Have a wet and dry plan. In the summer invariably this will be drinks outside nearby in the sunshine or inside the marquee if it’s raining
- If you’re running a path of matting/carpet to the marquee then don’t run it straight through the drinks area. Either have it run to one side or have it running to the drinks area then a separate piece from there to the marquee. It’s a difficult one to explain but if you have a path running through the drinks area it will effectively cut the party in two – no one will stand on the path. Have the path leading up to a table serving drinks (perhaps under a Pagoda?) then another piece by the marquee
- Whether it’s benches, some spare chairs, hay bales or a selection of outdoor furniture allow for some form of seating. The elderly and lazy will always want to sit somewhere and if you don’t supply it they will start carrying furniture out of the marquee
- Outdoor furniture should be exactly that – suitable to be left out in the rain. People aren’t going to be worried about your furniture if the heavens open.
- In a large garden/field always keep the outdoor furniture in one area, this keeps the party in one place and preserves the atmosphere
- If drinks are to be supplied from a bar in the marquee try to plan it so it can be accessed from outside without guests having to go in to the main marquee. This is easily done, just have a zipped or removable wall by the bar and tell them to have one table facing outside and another facing inside (for the evening). If people have to go inside the marquee then they will sit inside the marquee and you end up with guests everywhere when the catering staff are still setting up -or worse still on seeing some guests sitting down people may think everyone needs to go through to the marquee and spoil timings for everyone!
- If you’re concerned about where guests will go for drinks in the event of rain think about erecting a roof only marquee or use one of our gable pieces to create a porch on the front of one of your existing marquees
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