>> event planning articles > Marquee site visits part 2
Marquee site visits part 2
Last week I dealt with what to look for when effectively surveying the site, next week I’ll write about things to go through with the bride & groom. This weeks list is things between the two:
- You know what the site is like now, but discuss with the site owner what changes are they planning and also anything that may be useful or essential to you. For example if access is needed for a large vehicle they may want to start cutting back a certain hedge 6 months before to ensure it looks good on the day.
- Whilst you’re in the garden measuring you also want to look at where the guests will arrive from. You want a wow factor, they may need some temporary lighting, it also gives you some scope for suggestions – offer some red carpet as an entrance, if they’ve got pots of plants they can go either side for an easy attractive walkway.
- Toilet facilities (as mentioned by jamesmo)- see what access is like. Luxury toilets are large trailers and need a fair bit of access. Even cubicle toilets need to be close to van access though often if they’re used it’s only for the gents whilst ladies use the toilets inside. If they can only go by the entrance then reassure the bride/groom at least they won’t have 100 people asking where are the toilets..
- If you have the choice of several areas to site the marquee then you can offer a wet/dry scenario. If the forecast is bad when you come to put the marquee up then you can site it closer to the house to avoid long walks in the rain (or you can include a connecting walkway). If the forecast is good you can sit the marquee back to allow an outside drinks area in front. It may seem like a lot of work/hassle doing it at this stage but if you leave it until the day it’s going up you’re likely to create stress for the client and possibly delay your work if the decision maker(s) aren’t on site. If you offer a Wet/Dry option then you can ask which they want when you phone to say what day it’s going up on.
- Access for DJ/Band
- Access for caterers. It’s also worth looking to see if they can use a garage or outbuilding to save on the extra marquee/power arrangements. You may think this is cheating you out of the price of another marquee but this will make your quote cheaper than competitors and more importantly show that you’re working in their best interests.
Thanks for reading.