Archive for the ‘marquee hire advice’ Category

Stacking, storing and transporting marquee dance floors

Monday, October 1st, 2012

The design of marquee dance floors are all very similar, battens across the back and small battens/teeth at one end. This enables the dance floor to lay nicely and each board to lock in with each other:

Back of dance floor board

There are a few issues with storing and transporting dance floors. If not stored correctly the surface can get damaged, if not stacked correctly the pile can be unstable (a pile of dance floor tipping over in a van is not good for the heart-rate) and a damp dance floor left in store can become mouldy or warped.

So this is what we did for all of our dance floors:

We would always try to transport dance floor boards face-to-face, that way you protect the surface. Carrying them in pairs helps this process but it depends on the muscle power available.

In transit we would stagger the pairs of boards so one pair had teeth at one end whilst the next pair had teeth at the other (see diagram above), this way the dance floor is nice and compact but still laying flat.

When storing the boards away we would use a slightly different system of putting the boards batten on top of batten (it’s not incredibly clear by my dodgy diagram but all battens should line up on top of each other!). The idea of this is that the boards are still flat and still stacked surface-to-surface but the larger gap allows more air around the wood -this allows the wood to dry out and ultimately will last longer before needing replacement.

Thanks for reading

Spencer

The Showmans Show 2012

Monday, September 24th, 2012

The Showmans Show is on 17th & 18th October this year at the Newbury Showground. I may have mentioned it once or twice, I certainly will have mentioned it if you’ve been in to see us talking about setting up a marquee hire business. It is the one show dedicated to marquee hire companies and a must-visit for anyone serious about marquees. Essentially anyone who is serious about supplying the marquee hire industry will have a stand there.

Please come and see us on stand 267 Avenue E.

For those geographically minded you come out of the main entrance marquee/hall and turn right. Take first left up avenue E and we’re the 4th stand along on the right hand side.

An alternative view is look for the fluorescent vehicles and pretty girls handing out leaflets on security services and our marquees are next door!

The site is quite large as shown by the photo below (our stand is circled):

I’d recommend visiting the Arcotherm & Climate Hire stand (nearly opposite us on avenue E) as they are introducing a new side entry floor diffuser, this will be far more practical in a marquee environment than the standard vents for that style of heater.

Thanks for reading and I hope to see you at the show.

Different speed limits for different vehicles

Monday, September 17th, 2012

I recently went on a speed awareness course, frankly there’s a lot more I’d do to avoid 3 points on my licence than just sit in a conference room listening for 3 hours. There were a number of interesting points but something I’d forgotten from the highway code is that vans and trailers have different speed limits on some roads. It’s not something you take too much notice of as a 17 year old to be fair.

Any vehicle over 2 tonnes (vans, vehicles towing a trailer etc) can only do 60mph on a dual carriageway and 50mph on a single carriageway.

We had a lots of lads driving vans and/or towing trailers and we didn’t mention this to any of them. yes they should technically know their highway code but following on from the training mentioned last week if you’re employing people especially people who may not have driven larger vehicles before then this is the sort of thing to point out. It’s win-win, if they get caught then you both stand to lose one way or another.

It’s best to have a standard tick list for new employees showing best practices for each task they’re likely to undertake, driving and being made aware of the differences of driving larger vehicles should certainly be one of them. As well as the different speed limits make them aware that vans will always cut a corner more than a car, there’s also a much larger blind spot and to always pull straight up to a junction – there’s no rear passenger window to look through if you pull up to a junction at an angle.

Thanks for reading – remember the 6x12m deluxe marquee with damaged packaging on eBay finishes tonight.

Spencer

Training teamleaders, another cheap marquee on eBay & a shorter video

Monday, September 10th, 2012

Have you ever had a shopping delivery from Tesco’s? We have and the attitude of the drivers is always fantastic, in my experience they are the most helpful and approachable people you could possibly get. Reflecting this back on my time running a marquee hire business I realised we did zero training for our team-leaders in public relations.

Whilst we never really had any problems leaving teamleaders on site without us we were solely worried about their standard (and speed) of work while we weren’t there. What we should have done is also express clearly how they should keep the customer informed of everything that was going on for peace of mind.

If you’re going to leave people other than yourself in charge on site then as well as training them for the job I also think it’s well worth training them to relate well to the customer, they are after all the face of your company when you’re not there.

Thanks for reading

We’ve got another marquee on eBay – this time it’s a brand new 6x12m deluxe, the only reason we’ve had to put it on there is because some of the outer packaging was torn in the store. The marquee is brand new so it could be a bargain for someone.

There’s a new video on our marquee video page, it’s a shorter one minute version of the one from last week.

Spencer

New how to erect a DIY Marquee video

Monday, September 3rd, 2012

Our new instructional video is now ready and uploaded.

What’s new? Well we’re showing eave braces and the interchangeable wall system which weren’t on the previous video as well as a brief text commentary. The way we put together the first bay is different to most people, we just find it easier and puts less strain on any joints but there’s lots of different ways.

 

Marquee website tips

Tuesday, August 14th, 2012

During my marquee career having a website has gone from being a luxury to an accessory to a necessity. It’s how a lot of people get their business and it should represent the face of your company you wish to project. Here’s a few tips for your website, each one can be summed up by the words ‘Keep it simple!’:

  • Text on the homepage should be brief and to the point. The fact the company was set up by your great-aunt Marge 100 years ago should go on the ‘about us’ page. There’s 2 techniques for keeping the text brief:
    • Write out everything you want to say and then delete any unnecessary words. And then do it again and again replacing or deleting words to make it more and more concise
    • Use bullet points. Eye catching and easy to keep concise
  • Put the area you cover on the home page. Don’t assume people will contact you to find out – if a customer finds a website that specifically says they cover ‘My Town’ then they are more likely to go there than try elsewhere.
  • Keep navigation simple, marquee hire websites don’t need to have a lot of pages so they should all just be one click away from the home page. At the minimum have a link back to the home page on every one of your website pages (who knows which page people will arrive on depending on what they search for)
  • Have a large photo gallery. Once a potential customer has established that you cover their area they will nearly always go to your gallery. They’re looking for the kind of work you do and ideally to find the exact marquee they want to hire (then they know they’re not wasting their time). For this last reason it is often worth separating the photographs in to different party/wedding/BBQ galleries
  • Don’t use a website made of just flash (a type of programming), you can do lots of cool things using flash (like our interactive planner) but search engines can’t read it so it’s useless in the search rankings. Use html for the bulk of your pages (nearly all template sites do)

Thanks for reading

Spencer

Wedding Fairs

Tuesday, August 7th, 2012

Wedding fairs have always been popular and as a marquee hire company you’re likely to be invited to exhibit often. The organisers will promise a large footfall and explain 101 reasons why you should pay them to have a stand there.

The costs are usually relatively cheap, indeed all you need is one booking from a fair to be economically viable. Unfortunately it seems the type of future bride & grooms who go to wedding fairs are not those looking to book a marquee, certainly in my experience.

We tried many different ways of displaying our marquees on one 6ft trestle table – I even made a scale model of a marquee complete with linings and working chandeliers. All of this didn’t work, at best we covered our costs but after 18 months we called it a day.

Obviously it’s up to you if you want to go along to local wedding fairs but in my experience it’s simply not worth your time. Especially as it’s usually held on a valuable marquee day-off Sunday.

Thanks for reading

Spencer

Signwriting vehicles

Monday, July 30th, 2012

Most commercial vehicles are sign-written, free advertising makes perfect sense. There are some circumstances in which I wouldn’t sign-write my marquee related vehicles:

  1. If whoever is driving the vehicle drives it like a go-kart. You will receive phone calls, they will not be pleasant and won’t be doing your local business reputation much good
  2. If you use premises that are not technically for commercial purposes (anywhere you don’t pay business rates essentially). If an inspector comes round believing that you’re running a business out of the site it is very difficult to argue otherwise if you’ve got vans or trailers marked up ‘Daves Marquee Hire’ around the place. If they’re unmarked then it’s easy to argue that they’re just used for business  part-time (or not at all)
  3. Double cab pick ups, sometimes they’re classed as commercial and sometimes as domestic (never in your favour by the way), if it’s permanently sign-written again it’s hard to argue you should be going through a toll as a domestic vehicle (consider removable magnetic ones)

Lastly if you are going to sign-write your vehicles please don’t put the writing on the front bonnet back to front. Think of the number of vehicles that will see you in their rear-view mirror then think of the number of vehicles coming the other way that will see your sign.

Thanks for reading

Spencer

Use loading lists to avoid frustration

Tuesday, July 24th, 2012

When I was on the way back to our yard one day thoroughly cheesed off that one vital part had not been loaded I came up with a solution. Up until that point we’d just loaded from memory.

The best system we came up with was to laminate the parts list for each marquee, each team would then tick off the bits as they were loaded using a white board marker that could be cleaned off before used again.

We also made sure that all PVC and linings were clearly labelled, it’s very easy to mistake similar sized roofs when they’re rolled up for example.

You have to drum in to every member of the team that it’s worth an extra 5 minutes making sure everything is labelled and stored/loaded correctly. Trying to load when faced with an equipment room that looks like a bomb has gone off is not a good thing.

Thanks for reading – please be aware that due to the Olympics over the next couple of weeks some deliveries may be delayed, especially in the London area.

Spencer

When to call off, cancel or postpone a marquee booking

Tuesday, July 17th, 2012

The recent weather is causing a lot of problems for marquee hire companies and events all over the country with Ireland especially hard hit. So should you as the hire company call off a booking? My opinion is no, it should be down to the customer.

If you start calling off an event then you might get hit with all sorts of legal implications/challenges from the other related costs of the function with deposits lost etc. This doesn’t stop you warning customers or offering advice along the lines of ‘if it was me..’

Assuming you have typical t’s and c’s along the lines of: Cancellation of a booking over 14 days is 20% to pay, 3-13 days 50%, less than 3 days then 100% I would write every customer a letter stating:

  • There has been exceptional weather conditions this year and as a consequence marquees can take longer to erect than planned. Please be patient with us, we will erect your marquee and won’t let you down -this allays any understandable fears they may have
  • Should you be concerned over the suitability of an area badly hit by the weather we are more than happy to come out and view the site to discuss how the marquee would be affected -better to pre-empt/warn of likely issues to save waiting round on erection day
  • Should the site prove unsuitable then we can erect the marquee at an alternative local venue at no extra charge (subject to a site survey)
  • Should you wish to cancel the event if it is 14 days or more before the event then you will only lose the 20% deposit already paid. If the notice period is less than 14 days then although 50% of the booking fee is due we are offering our customers a 20% discount off any future booking to compensate, this has proved a fair solution to a headache often faced this summer – I’m not sure of the wording or amounts on this but you get the idea, you’re stating their obligations whilst also trying to help
  • Please be aware that soft access surfaces may get damaged when delivering and taking away the equipment -this pre-warns them of any ruts you may leave getting in and out of the job

Like I say this would just be what I would do, I’m a firm believer in that pre-warning of any problem means if it arises it becomes a constructive chat to resolve rather than conflict.

Thanks for reading, I’m not sure that’s really the positive post I promised last week!

Please note that the factory will be closed on Friday afternoon from around 3:30pm as the Olympic torch is coming past 🙂