Archive for the ‘example site visit’ Category

Example site visit: Golden Wedding Anniversary part ii

Wednesday, June 12th, 2013

My solution as hinted at in the original post would be to incorporate some of the trees in to the marquee. You have to be very careful they are small enough to do this and be very aware of where the trees would be inside (clearance is much lower at the sides than the middle).

In a clear garden seating for 100 would probably be in two 6x10m marquees or similar. Because of the loss of space to trees you have to go up a size to two 6x12m marquees. Whilst on site you should also measure how big a marquee can fit in without trees inside, a customer may not like the idea of putting a marquee up over their tree and would rather have a smaller party.

In the main trees give a lot of character to a marquee, theming companies often spend a fortune importing such things so why not use what is free and available.

  • Putting fairy lights in trees is very effective, remember to allow for running extension leads (often under the flooring)
  • Flooring around trees is a nightmare, the best option we found is to use marquee carpet so you can cut neatly round with a stanley knife
  • If the tree is slightly too tall then cut the tree back as you’re putting the marquee up so it is cut back only the minimum amount
  • Keep in mind these points on putting marquees up over obstacles

This is a good example of the above:

Marquees over trees

Thanks for reading

Spencer

Example site visit: Golden wedding anniversary in a garden with lots of trees

Monday, May 20th, 2013

Just to confirm it is not a marquee party to which many trees have been invited, just a lawn with lots of trees in it (that may or may not want to go to a party).

The lawn is covered in large, medium and small trees. To give away how to tackle this problem the large and medium trees are too tall to fit inside a marquee but the small ones can just about fit inside.

Well tended gardens filled with trees and beds are usually owned by the older generation (hence golden wedding anniversary). Family gardens usually have more open spaces.

requirements:

  • Lunchtime meal ideally for 100 but maybe less depending on capacity available
  • No lighting or dance floor required

My suggested solution next week.

Thanks for reading

Spencer

Example site visit: Wedding in a field part ii

Friday, May 3rd, 2013

The first thing to note is that marquees in a field are from from easy and far from straight forward. They’re easy to erect as there’s no constrictions and you can often drive to it but too much choice is often a head-ache.

Keeping everyone in one place is key, the easiest way to do this is to have large enough marquees to house everyone inside for a formal function or to create a courtyard type feel for an informal function. If you’re using an outside space for drinks or similar then you want to create a set area, this could be picket fencing (formal) or hay bales (informal) or outside seating collected together just outside the marquee.

My suggested solution:

It’s an informal function so I’ve used three marquees to create a horse-shoe arrangement to keep everyone in one place. The marquees would all be open to the courtyard so people can drift in and out of the marquees.

The hog-roast would be to one side of the outside furniture, it makes a good talking point and is like a magnet for some guests (mainly us blokes). Keeping it nearby (downwind of the marquee though so smoke doesn’t blow in!) keeps everyone together so you don’t end up with two parties.

Notice the large variance in number of expected guests, this is very common amongst informal functions. You just have to allow enough room and a variety of seating for most but not all people, that means the marquee won’t look empty if numbers are on the low side but can still cope with a higher number of guests.

Mixing up different size tables gives an informal atmosphere along with a few large open spaces and just chairs around the edge near the dance floor. The bar, buffet and music (generally a band rather than DJ in this set up)  are all central though people can sit away from the music but still be part of the party if they want to.

Other things to consider with marquees in a field:

  • Get the customer to cut the grass as short as possible as early as possible. Cutting it short just before the marquee is erected leaves spiky stubble which is difficult to get a good surface on using carpet or matting.
  • If the event is planned far enough in advance get the marquee footprint rolled as well as this makes the world of difference.
  • Parking is often in another part of the field, make sure the marquee is orientated to be attractive to people as they arrive (so they’re not clambering round from the back) and that there’s some lighting for them to find their cars afterwards.
  • Fields are generally a long distance from a house so generators are usually required (but can be set a long way back from the marquee so order plenty of cabling with it)

Thanks for reading

Spencer

Example site visit: Wedding in a field part i

Tuesday, April 23rd, 2013

Easy one this week, a wide open field:

requirements:

  • informal wedding for 120-200 guests in July
  • guests will be parking in the field
  • food will be supplied by hog roast and bbq’s throughout the day so there’s no formal sit down meal
  • disco in the evening

Easy right? My suggested proposal next week.

Thanks for reading

Spencer

Example site visit: Dave & Jenny’s garden part ii

Monday, April 15th, 2013

Before going any further clarification: The trees are too large to fit inside a marquee (thanks Chris). Small trees or flower beds are no barrier to erecting a marquee and can be excellent features but remember you lose that floorspace in the marquee.
I also forgot to mention what time of year the event was planned for, more on that below

My suggested solution:

A 6x12m marquee is probably around the right size, you could fit a 6x14m marquee in and they could fit everyone in to a 6x10m marquee but 6x12m seems about right.

You could rotate the marquee 90 degrees and run it down the garden instead of across, I’d discuss this with Dave & Jenny and give them the option of either way. If they wanted to have drinks on the lawn beforehand then they could use the left hand side and run the marquee down lengthwise. Otherwise I’d run it across the garden as you can see more of the marquee, can fit more windows in and it generally makes for a more inviting marquee.

If it was a winter marquee then I’d bring the marquee as close to the house as possible and consider using a walkway across the patio to connect the two. In the summer I’d set it as far back as the tree will allow to make it look more impressive for guests on arrival.

The internal layout is very informal, the middle dance floor area can be used for people standing initially but becomes the natural focus when the music starts. Having the bar & buffet in the same marquee as the dance floor keeps the party in one place and chairs around the edge give somewhere for people to sit down if they really want to. Fairy lights in the ceiling, black and white dance floors, illuminated bars are all possible accessories.

This is a very very popular layout for all different size marquees. As you use larger structures the dance floor and bar area become larger and more flexible – you can add sofas and/or poseur tables to create a real night club atmosphere.

That would be my suggested solution at least.

Thanks for reading.

Spencer

Example site visit: Dave & Jenny’s garden part i

Wednesday, April 3rd, 2013

It has been suggested that I should give examples of site visits to show what you should be thinking of when planning a marquee function. This sounds a good idea to me but I should stress – I’m not saying that my ideas are the best and only solution. I’ll state what I’d do but if you asked another marquee company or even someone else from our company they might come up with other ideas.

So in one blog post I’ll give the layout of a garden with measurements and a brief overview of their requirements. The following post I’ll look at what suggestions I’d offer.

Dave & Jenny’s garden:

The layout above is Dave & Jenny’s garden. The house (in red) is at the bottom with a patio (in grey) in front. There are some flower beds to the left and some trees/bushes towards the rear.

Everything in the marquee world is done in squares and rectangles so all we’re really interested in are the limiting factors – that tree halfway down the garden is going to limit what we can fit in so we need the measurements based around that tree, together with the maximum widths and lengths available.

Remember the 3 stages of site visits:

  • sit down with the potential customers and get an idea if what they’d like and especially what they dislike, what they’d like to avoid. Get an idea of guest numbers, whether it’s formal or informal and if they need a dance floor/bar/catering area
  • go out and measure the garden
  • go back inside and sit down to discuss their options (this is what I’ll cover in the next post)

Dave & Jenny’s requirements

After sitting down and discussing it with them we’ve gained the following information:

  • It’s Dave’s 40th birthday party
  • They are expecting 50-70 guests
  • It will be an evening function at the end of June
  • They want an informal atmosphere though there will be food and drink available
  • They’re going to have a 4 piece band playing
  • Guests will go round the side of the house (ie not through the house) to get to the marquee

That’s a typical amount of information you work with on a site visit, I’ll discuss my suggestions in 2 weeks (taking the kids to ‘sunny’ Wales next week)

Thanks for reading

Spencer