Archive for April, 2013

Example site visit: Wedding in a field part i

Tuesday, April 23rd, 2013

Easy one this week, a wide open field:

requirements:

  • informal wedding for 120-200 guests in July
  • guests will be parking in the field
  • food will be supplied by hog roast and bbq’s throughout the day so there’s no formal sit down meal
  • disco in the evening

Easy right? My suggested proposal next week.

Thanks for reading

Spencer

Example site visit: Dave & Jenny’s garden part ii

Monday, April 15th, 2013

Before going any further clarification: The trees are too large to fit inside a marquee (thanks Chris). Small trees or flower beds are no barrier to erecting a marquee and can be excellent features but remember you lose that floorspace in the marquee.
I also forgot to mention what time of year the event was planned for, more on that below

My suggested solution:

A 6x12m marquee is probably around the right size, you could fit a 6x14m marquee in and they could fit everyone in to a 6x10m marquee but 6x12m seems about right.

You could rotate the marquee 90 degrees and run it down the garden instead of across, I’d discuss this with Dave & Jenny and give them the option of either way. If they wanted to have drinks on the lawn beforehand then they could use the left hand side and run the marquee down lengthwise. Otherwise I’d run it across the garden as you can see more of the marquee, can fit more windows in and it generally makes for a more inviting marquee.

If it was a winter marquee then I’d bring the marquee as close to the house as possible and consider using a walkway across the patio to connect the two. In the summer I’d set it as far back as the tree will allow to make it look more impressive for guests on arrival.

The internal layout is very informal, the middle dance floor area can be used for people standing initially but becomes the natural focus when the music starts. Having the bar & buffet in the same marquee as the dance floor keeps the party in one place and chairs around the edge give somewhere for people to sit down if they really want to. Fairy lights in the ceiling, black and white dance floors, illuminated bars are all possible accessories.

This is a very very popular layout for all different size marquees. As you use larger structures the dance floor and bar area become larger and more flexible – you can add sofas and/or poseur tables to create a real night club atmosphere.

That would be my suggested solution at least.

Thanks for reading.

Spencer

Example site visit: Dave & Jenny’s garden part i

Wednesday, April 3rd, 2013

It has been suggested that I should give examples of site visits to show what you should be thinking of when planning a marquee function. This sounds a good idea to me but I should stress – I’m not saying that my ideas are the best and only solution. I’ll state what I’d do but if you asked another marquee company or even someone else from our company they might come up with other ideas.

So in one blog post I’ll give the layout of a garden with measurements and a brief overview of their requirements. The following post I’ll look at what suggestions I’d offer.

Dave & Jenny’s garden:

The layout above is Dave & Jenny’s garden. The house (in red) is at the bottom with a patio (in grey) in front. There are some flower beds to the left and some trees/bushes towards the rear.

Everything in the marquee world is done in squares and rectangles so all we’re really interested in are the limiting factors – that tree halfway down the garden is going to limit what we can fit in so we need the measurements based around that tree, together with the maximum widths and lengths available.

Remember the 3 stages of site visits:

  • sit down with the potential customers and get an idea if what they’d like and especially what they dislike, what they’d like to avoid. Get an idea of guest numbers, whether it’s formal or informal and if they need a dance floor/bar/catering area
  • go out and measure the garden
  • go back inside and sit down to discuss their options (this is what I’ll cover in the next post)

Dave & Jenny’s requirements

After sitting down and discussing it with them we’ve gained the following information:

  • It’s Dave’s 40th birthday party
  • They are expecting 50-70 guests
  • It will be an evening function at the end of June
  • They want an informal atmosphere though there will be food and drink available
  • They’re going to have a 4 piece band playing
  • Guests will go round the side of the house (ie not through the house) to get to the marquee

That’s a typical amount of information you work with on a site visit, I’ll discuss my suggestions in 2 weeks (taking the kids to ‘sunny’ Wales next week)

Thanks for reading

Spencer