Marquee site visits part 1

The lads always gave me stick about site visits, wondering aloud what tape measure I’d been using as they struggled to fit the corner of a marquee in to a tree when it was supposed to be 3ft away!

But the reality is there are two sides to a site visit, one is effectively a survey of the area to make sure everything you suggest will fit/is suitable. The other is helping the client choose which option is best for them (and hopefully hiring them a marquee!).

I realise smaller functions/companies may not require site visits. Large functions may need to be with a committee of contractors to coordinate everything. I can only talk from my experience, which was 1 or 2 of us going out for site visits.

These are the things we looked for when carrying out a site visit, I’ll deal with the site survey side of things this week and the helping the client side of things later. We used to have a special site visit form to fill in so we didn’t forget anything.

  • Make sure the marquee fits and access is suitable. Sounds obvious but have a tick box for checking access to remind you.
  • is the site suitable? – any over head power lines, underground utilities (ask client and have a tick box for having asked the question)
  • Do dogs use the garden? if so put on the quote the site must be clear of dog poo on the day of arrival – up to you but we put this on after having to clear several gardens one year (really not pleasant)
  • Any trees/flower beds to be aware of either inside or outside of the marquee?
  • Is the ground hard or soft? Just so you know what anchoring equipment you’ll need when erecting
  • is it a long walk from the van/trailer/lorry? This might affect how long the job will take
  • power – where’s it coming from and what safe route can the cable take to the marquee
  • outside lighting – is it available? is it likely to be required?
  • make sure the marquee fits (trust me it’s worth measuring twice)

Thanks for reading

Spencer

  • worthwhile measuring up for toilets aswell, saves another trip incase the customer adds this later in proceedings (also can't remember the exact stat but on avg people spend around 40% extra in the closing weeks to the event)

  • 40%? Blimey. Dealing with toilet facilities will be in part 2 but totally agree you need to take measurements and have ideas for them at the site visit in case they're added at a later date.

  • I know – i couldn't believe it; we had a big uplift in additions/extras etc in the last few months, added in a couple of weeks before the event, when discussing this with a friend i was give that stat (applies to weddings i think..)

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